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Privacy Policy

DATA PROTECTION POLICY

DynamicDigital sp. z oo

Updated on: July 7, 2025

GENERAL INFORMATION

DynamicDigital sp. z oo, whose registered office is located at Al. Jerozolimskie 181b, 02-222 Warsaw, Poland, and registered under VAT number PL5213678094 (hereinafter: “ DynamicDigital ") is a company that offers its customers (hereinafter: the " Customer ", " YOU ”) website creation, SEO, graphic design and professional photography services.

The data you provide to us when you visit our website www.dynamicdigital.eu and use our services is essentially personal data.

In the course of these activities, DynamicDigital processes this personal data in accordance with the Polish Law of 10 May 2018 on the Protection of Personal Data and the General Data Protection Regulation (“ GDPR ").

DynamicDigital complies scrupulously with the applicable legislation in this area as in all others. This “Data Protection Policy” (the “ Policy " is intended to inform all persons concerned about how DynamicDigital collects and uses your data and about the rights you have to control this use.

WHY WE PROCESS YOUR DATA

Navigation on our website

You can visit our website www.dynamicdigital.eu and learn about our services without having to provide us with any personal information.

However, the use of certain cookies is necessary to browse our website. For more information on this, please refer to our cookie policy below.

Communicating with you

Data categories – This includes your name, surname, email address, telephone number, as well as any other information you may give us during our exchanges.

Purpose – We process this data when you contact us via the contact form on our website in order to communicate with you and answer your questions.

Legal basis Providing this data is necessary to answer your questions and provide the requested service. This data is therefore essential for the performance of our contract. Without it, we cannot fulfill our mission.

Data recipients – Your data may also be processed by our website host or other IT service provider for purposes strictly necessary to comply with the instructions we provide them. They act as data processors in this respect.

Duration – Data is kept for 3 years after our last contact.

Offering our services and managing our contractual relationship

Data categories – It could be:

  • Identification data (name, surname, email address, telephone number, organization, function, postal address…)
  • Contact details (telephone number, postal address, email address, etc.)
  • Billing data (account number, VAT number, billing address, etc.)
  • Technical data (FTP access, login details, passwords for managing your site)

Purpose of processing – The data you transmit to us is processed in order to provide you with our website creation, SEO referencing, graphic design and photography services to which you have subscribed and to communicate with you on this subject.

Your data is also used for the purpose of invoicing our services and for their recovery or for notifying you of a change to the Contract or the Data Protection Policy.

Legal basis – Providing this data is necessary to deliver the requested service. Therefore, this data is essential for the performance of our contract. Without it, we cannot fulfill our mission.

Data recipients – Your data may also be processed by:

  • The hosting provider of our website or other IT service provider
  • Independent external collaborators of DynamicDigital
  • Polish tax and social security authorities
  • Our accountant and legal advisor
  • A bailiff in the event of legal recovery

Service providers or collaborators act as subcontractors and are bound to DynamicDigital by a subcontracting agreement.

Retention period – The data you provide to us is kept for 10 years after the end of our mission for tax and accounting reasons in accordance with Polish legislation.

Promotion of our services

Data categories – Your contact details (name, first name, email address) may be used to promote our services.

Purpose of processing – We process this data in order to send you communications that may be of interest to you. In this way, we can provide you with free advice but also keep you informed of our features, services and news.

Legal basis – If you are not already a DynamicDigital customer, you consented to the processing of this data for the purpose of receiving information about our services when you registered.

If you are already a customer, our legitimate interest in promoting our services justifies our carrying out information or promotional activities for our services.

Data recipients – Your contact details may be transmitted to the email sending provider that DynamicDigital may use.

Retention period – We retain your contact details for this purpose until you ask us to stop.

You can let us know at any time that you no longer wish to receive marketing information. Simply send us an email to gdpr@dynamicdigital.eu or click on the unsubscribe link at the bottom of any email.

Portfolio and references

Data categories – Images, screenshots of your website, your company name, description of services provided.

Purpose of processing – DynamicDigital may use the work carried out for its clients in its portfolio and its commercial references in order to promote its services.

Legal basis – Our legitimate interest in promoting our services and presenting our achievements.

Data recipients – This information may be made public on our website and our communication media.

Retention period – Data may be retained as long as you do not object to the processing of your data.

Managing your website

Data categories – Connection data, access logs, IP addresses, browsing data on your site.

Purpose of processing – Technical maintenance, security, optimization of the performance of your website.

Legal basis – Execution of the service provision contract.

Data recipients – Host, technical service providers.

Retention period – During the duration of the contract and 1 year after for security logs.

Exercising your rights

Purposes – When you exercise the rights conferred upon you by the GDPR (right of access, rectification, etc.), we retain the data strictly necessary to prove that we have complied with your requests.

Legal basis – Legal obligation (principle of accountability of the GDPR).

Data categories – Your name, first name, request, proof of measures taken by DynamicDigital.

Data recipient – This data is only transmitted to data protection authorities if necessary.

Duration – Maximum 10 years.

LOCATION OF YOUR DATA

In the European Union – Your data is stored exclusively on servers hosted within the EU, mainly in Poland and other European Union countries.

WHAT ARE YOUR RIGHTS?

In accordance with the GDPR, you have the following rights:

Information – This right is exercised through this document.

Access and rectification – You have the right to access your data and to have it corrected if necessary.

Opposition – You can object to the processing of your data that we do on the basis of our legitimate interest.

Withdraw your consent – When data is processed based on your consent, you can revoke this decision at any time.

Deletion – You can obtain the erasure of your data or the restriction of processing under the conditions provided for by the GDPR.

Portability – The data you have provided to us may be communicated to you or transmitted to a third party in electronic format.

WHO SHOULD YOU CONTACT?

The controller of your data (DynamicDigital sp. z oo, with registered office at Al. Jerozolimskie 181b, 02-222 Warsaw, Poland, VAT number: PL5213678094) is at your disposal for any questions or requests relating to the rights set out above.

GDPR Contact: gdpr@dynamicdigital.eu

If you require further information, or if you wish to make a complaint, you can contact:

In Poland: Urząd Ochrony Danych Osobowych (UODO)

  • Address: ul. Stawki 2, 00-193 Warszawa
  • Telephone: +48 22 531 03 00
  • Email: kancelaria@uodo.gov.pl
  • Website: https://uodo.gov.pl

European DSA Contact: gdpr@dynamicdigital.eu

DATA SECURITY

DynamicDigital takes care to protect and secure the data you have chosen to communicate to us in order to ensure its confidentiality and prevent it from being distorted, damaged, destroyed or disclosed to unauthorized third parties.

DynamicDigital has taken technical and organizational safeguards to prevent any loss, misuse, unauthorized access or disclosure, alteration, or possible destruction of this data. These measures include:

  • Encryption of sensitive data
  • Secure access through strong authentication
  • Regular backups
  • Security update of systems
  • Staff training in data protection

Since all personal data is confidential, access to it is limited to DynamicDigital employees and service providers who need it in the context of carrying out their mission.

MODIFICATION

This policy may be corrected, supplemented, or modified at any time. The most current version can always be viewed on our website www.dynamicdigital.eu. We encourage you to check it regularly.

THIRD-PARTY WEBSITES

Our website contains hyperlinks to third-party websites. We have no control over these sites. DynamicDigital accepts no responsibility for how these third parties process your data and is not responsible for their privacy policies, which we encourage you to review.